The Urgent Care College Information System (UCCIS) will be an overarching information system providing (or linking) all of the IT and IS the College uses. This will greatly improve ease of use for members, and increase the efficiency and productivity of the College adminstration. UCCIS is being built in phases. UCCIS will evolve further over time as we realise the benefits that an integrated system provides the College and members. Already in place are:
  • Personal profile information management (the “CRM”).
  • CPD planning and recording to allow planning and recording of recertification activities.
  • Training programme summary (TPS), allowing planning and recording of training programme progress.
  • PDP development through a goal-setting function within the CPD/TPS.
We’ve created guides: We’ve also made several tutorials explaining functions available within UCCIS:
  • Tutorial 31 Mar recording available here.
  • Tutorial 12 Apr recording available here.
  • Tutorial 27 Jun recording available here.
  • Tutorial 7 Oct, covering how to develop PDP and record planned activities. Available here.
If you notice profile information or CPD information which is incorrect, and you cannot edit it yourself, please email either Alex (registrars) or Claire (Fellows). If you notice any errors with your information, or discover a ‘bug’ when the system crashes, please advise Finn ( . Please provide a description of what you were trying to do if a bug is discovered.
Coming soon (by the end of 2022):
  • Peer group management, allowing peer group coordinators to manage the peer group. This will allow meeting minutes/notes to be uploaded and shared with all attendees via UCCIS.
  • Recording which Fellows are approved to supervise, and the ability for new registrars to see who, in their workplace(s), is approved to supervise.
  • Supervisor visibility the progress of registrars they supervise. This will include the recording and completion of quarterly appraisals within UCCIS.
  • Guides, instructions, and webinars to explain how to use UCCIS.
  • Requiring that you declare workplaces when claiming clinical hours, with registrars limited to claiming such hours at approved training facilities.
  • Office reporting functions to allow us to oversee the management of recertification and training programmes.
Coming during 2023
  • A means to record the Structured Annual Conversation (SAC) within UCCIS.  The aim is to provide at least the form for the person guiding you through your SAC, to confirm that the SAC elements have been covered.
  • Application process management, allowing applicants to view their personal training programme requirements after any recognition of prior learning.
  • Any College-provided learning resource, such as the essentials quiz, once completed by a user, will update the CPD or learning record automatically.
  • Any centrally managed courses you complete will be loaded as an activity directly into your CPD/TPS record.
  • One login username and password to access all current platforms (UCC, learning resources, profile management, CPD, training programme, supervision, etc).
  • The online urgent care course will be embedded within UCCIS so that when you complete a module and its quizzes, that will be recorded as a completed activity in the training programme or CPD record.  The material itself can be updated in a more timely manner and we will start to create more dynamic learning opportunities within the course.
Coming in 2024
  • Loading and marking of assignments (case studies and MLP) will occur within UCCIS.
  • Further enhancements to facilities management (especially approved training facilities) and the management of our Approved Supervisors.
  • We’ll link events and invoicing, membership and invoicing, etc. It may not be totally ‘seamless’ but will be easier and simpler to understand and use for all.
  • Using your summarised profile and CPD/training information, we’ll have data to support College strategies and decisions, and make improvements to the training programme, Fellow training, and the recertification programmes.
  • The ability to form specialist groups, based on special interests or education.